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Welcome and thank you for watching the Interpreting the PBJ Final File Validation Report training module. The goal of this training is to educate you on the process of Interpreting the PBJ Final File Validation Report. Training slides are posted along with this training module on the QIES Technical Support Office (QTSO) website. Please print this document and use it as a reference during the Interpreting the PBJ Final File Validation Report training module.
In this training, the following topics will be reviewed, Tips About the VR, Types of Error Messages, User Guide References, your Training Progression and the QTSO Help Desk Information
Tips about the VR. To view the PBJ Final File Validation Report you must me be logged into CMSNet
PBJ Final File Validation Report provides feedback about the processing status of each File included in the .zip submission file
It is vitally important that you print and carefully review each PBJ Final File Validation Report
There are Two sections to the VR
Section 1 - Header Contains submission information about the file (Submission Date and Time, Submission ID, Submitter’s User ID, Submission File Name, Submission File Status and Processing Complete Date and Time.)
The header contains provider information for the PBJ Files such as the Facility ID, Facility Name and State Code.
The hearder also contains record counts for the submission file (Number of Files Processed, Number of Files Accepted, Number of Files Rejected, Number of Files Submitted without Facility Authority and Total number of Messages)
The second section is going to be the body. The Body of the Validation Report Identifies the Files names and processing status The processing status will have two options, either Accepted or Rejected.
The body Identifies the PBJ_ID, Federal Fiscal Year, File Spec Version and Fiscal Quarter.
The Error message information section is broken up into four parts, General Information, Employee Records, Staffing Hours Records and Census Records. These four parts include the PBJ item(s) in error, Item Value submitted that caused the error to occur, error message number/severity and description.
Two types of errors could display on the Validation Report.
The first one is a Fatal error.
If the record contains one or more fatal errors, it is rejected and NOT accepted by the PBJ system
The fatal error(s) must be corrected and the record must be resubmitted to the PBJ system
If a record contains both Fatal and Warning errors, Fatal errors take precedence; and the record is rejected
Depending on the fatal error received it’s possible a Validation Report will not be generated for the Facility. If this is the case you will need to run the PBJ Submitter Final File Validation Report to determine why the VR was not generated. Instructions for the PBJ Submitter Final File Validation Report will be outlined in Module 11 – Other Casper Reports for PBJ.
The second type of error message is a Warning
If the Files contains only warning messages, the File is accepted by the PBJ system
Please evaluate the message to determine if the error must be addressed
Plese refer to the PBJ User’s Guide for additional information about the potential error messages that may appear on the PBJ Final File Validation Report
The above guide is available in the PBJ application and on the CMS QIES Welcome page
Following completion of this recorded training module, please view Module 11 “Other CASPER Reports for PBJ”.
If you have questions about interpreting the PBJ Final File Validation Report in the CASPER Reporting system, please contact the QIES Technical Support Office Help Desk by phone at (800) 339-9313 or by email at help@qtso.com.
This concludes the Interpreting the PBJ Final File Validation Report training module.
Thank you and have a wonderful day.
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